Workplace Culture

Bias That Affect Decision-Making

It turns out, our brain evolved primarily to help us survive and not to become great thinkers. This isn’t bad at all. If our brain was wired differently, we humans might be extinct by now. Think of the many times you’ve reacted instinctively when you were faced with potential harm or danger. That’s the result of your brain making split-second decisions to prevent injury or even death. With self-preservation as the default setting of our minds, we may be taking mental shortcuts when making decisions. Scientists refer to these as “biases.” They can be valuable when decisions have to made quickly but detrimental when a well-thought-out process is needed. The trick is to recognize these and how they affect decision-making. Here are some of these biases. Similarity Bias There is no harm in hanging out with people who have similar beliefs, tastes, and preferences. But there is a downside to this. We could be missing opportunities for growth if we shun people who think differently. The similarity in the workplace also closes the door to creative and diverse thought. Companies may lose out if managers only hire people who think like them. Imagine an organization where everyone agrees all the time. It will be ineffective in the long run. Confirmation Bias Beliefs are hard to modify. We can sometimes turn a deaf ear to new data that challenges anything we believe in. On many occasions, we only “see” information that confirms our beliefs while ignoring those that don’t. In short, we should open our minds to new possibilities and different views that run counter to our preconceptions. Risk-Aversion Bias This is a bias against potential rather than an actual loss. It’s a desire to remain within a comfort zone. Many people prefer a guaranteed low-yield investment over a non-guaranteed high-yield venture. “Playing it safe,” as many people would like to call it. But, would we as a species advance so much if we were all risk-averse? Fortunately, trailblazers who seldom played it safe thrived throughout history. We celebrate their achievements and consider many of them as heroes. Think of the moments you avoided risk but later regretted doing so. We’re not suggesting we always throw caution to the wind. Instead, we can gain more if we think of what we can achieve if we took risks. Expedience Bias We experience a familiar sequence of events and immediately assume what will happen next. We base our decision on this assumption without letting the situation play out. It’s the same with information. We see the numbers “1,2,3” and automatically believe 4 is the next number. How often have we been proven wrong when we rush to judgment? We are all guilty of deciding quickly with familiar yet incomplete data. Again, it’s our brain making shortcuts. Stereotyping is another result of this bias. It’s like assuming all apples in a bushel are sweet after just eating one. Wrapping Up Most of the decisions we make are instant and subject to the influence of these biases. It’s not enough to be aware of these, though. We must change our decision-making processes. It won’t be an easy task. But with a conscious effort, we can reduce the effects of these mental shortcuts and make wiser decisions.

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Recruiting For Soft Skills

It’s easy to differentiate between hard and soft skills. The former are those that can be learned formally and are measurable. For instance, if your organization needs an IT professional, the skills required would include hardware & network maintenance and software troubleshooting. On the other hand, soft skills are personal traits overlooked in the past but now considered essential in any job. A common one we find in many job advertisements is “good communication skills.” This can be easily observed during the interview. But, other soft skills such as creativity, adaptability, and teamwork are not readily apparent although, they are mentioned in many resumes. So here’s how soft skills can be detected with alternative methods that have worked in many companies. Step 1: Identify Required Skills The first step is determining which soft skills are required in your organization. Ask your H.R. manager and even your executives what soft skills are necessary for success. Don’t forget to consult with your most productive colleagues too. And of course, you have ideas of your own. Each job requires a set of both hard and soft skills. Keep in mind that soft skills are as necessary as technical skills today. Step 2: Use Online Tests There are online tools that can assess the soft skills of job candidates. Resumes and traditional interviews are insufficient when figuring out the skill set of applicants. Toggl Hire, Koru and Psychometrics are examples of these. There are more and some can be custom-made for your organization. These tests can be used for pre-screening purposes or after interviews. An objective analysis of your job candidates’ answers will help you figure out who is the best person for the job. Step 3: Avoid Unstructured and Standard Interviews Most applicants today are prepared for interviews. They are ready for questions like “Why are you the best person for the job?” or “What are your strengths and weaknesses?” Also, research about your organization can reveal a lot of what you value and interviewees can give answers you’d like to hear. They can, on occasion, remind you of yourself which can lead you to prematurely view them favorably. Be ready for the interview. Make an outline of what to ask. Take time to study the resumes and online test results, if any. If you only do so during the interview itself, you’ll miss asking the essential questions. Step 4: Ask the Right Questions Applicants can be good actors if they practice well enough. Mix in questions that will help you understand an applicant’s way of thinking, attitude, and reaction to different situations. Here are examples that will assist you in figuring out the soft skills of your applicants. Which is more important to you – Getting the job done or making it perfect? If you see dishonesty at work, what would you do? Which would you choose first, a pay raise, or a promotion without a raise? If your life was made into a movie, would it be a comedy, drama, or a suspense thriller? Would you finish a task at the office beyond closing time or bring it home to complete it? As you consistently ask questions candidates are unprepared for, you will discover their real character and the soft skills they possess. By the way, in case you’re wondering, the examples above help you determine an applicant’s work ethic, motivation, and creativity. Step 5: Contact Job References You can find out more about job candidates if you contact their references. Ask specific rather than general questions. If a reference states that a candidate is an excellent team player, don’t stop there. Inquire for instances when the candidate has exhibited such behavior. Persons who refer candidates are a source of information too. They can verify the existence of soft skills possessed by applicants. Again, ask for specific instances when soft skills were evident. To Wrap Up There is no surefire way of assessing a person’s soft skills unless you have first-hand information. The best approach now is to modify your recruitment process. Revise your interview questions and employ new methods such as online tests. The above steps will assist you in finding the right candidate who possesses the hard and soft skills you seek. Try these and in time, you will find the appropriate recruitment strategy for your organization.

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Dealing with Meeting Fatigue

“Not another meeting,” you say. You’ve just attended one and you’re off to another. Before you know it, half the workday is over and you still got a lot to do at your desk. It’s no surprise that almost 50% of the 3,200 individuals surveyed by Salary.com believe that most meetings are a waste of time. If you counted the number of hours you’ve spent attending meetings in a year, you’d be astounded by the sum total. On average, employees spend anywhere between 20 to 50 days a year for meetings. Is the time spent justifiable? We’ll leave you to answer that, but what we can do is to suggest ways on how you can deal with meeting fatigue. Respectfully decline or excuse yourself You’re not totally powerless when someone in a higher position asks you to attend a meeting. If you have nothing to contribute or you’re being requested to join so you’ll be kept abreast of the latest, try to decline to attend. An e-mail will suffice if you need to be updated. In many organizations, executives believe that meetings should only be held as a last resort. If there is no need for one, then they don’t call for one. They also realize that people who don’t need to attend meetings should not be asked at all. Apple is known for excusing employees who aren’t required to attend. You’ve said your piece and have been told what to do next. If your presence is no longer necessary, then you can ask to be excused. In many organizations, it’s not considered impolite to leave while a meeting is ongoing. In fact, Elon Musk stated that asking people to stay for no reason is rude. Send a substitute Can a colleague attend in your place? If you can delegate or ask someone to represent you in a meeting, so much the better. Your representative can update you later. This is standard practice in many organizations. Executives don’t mind alternates during sessions. Though you’ll have to return the favor. Look on the bright side You can’t decline, excuse yourself or send a substitute. In short, you’re stuck. So, make the most out of that meeting you can’t avoid. Don’t let your mind wander off or silently fume because you prefer doing something more pressing instead. Topics for discussion unrelated to you, may bore you to death. But, you could learn something new which could come in handy in the future. It’s also your chance to get to know your coworkers more. You may not be aware of their opinions and their stand on many company-related issues. Decisions could be made that can also affect what you do. And, there’s always that unexpected announcement or revelation that may be important. To Wrap Up If you are a decision-maker, you can create a culture where meetings are only held if necessary. Also, you can make several changes to make these more efficient. On the other hand, if you’re like the rest of us, give one of our tips a try. You’ll find yourself less stressed and more productive.

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